Manager I/II Proposal Pricing & Compliance

Advanced Acoustic Concepts, LLC, a wholly owned subsidiary Thales Defense & Security Inc., is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at: https://www.aaccorp.com.

Job Title: Manager I/II Proposal Pricing & Compliance

Job Location: Clarksburg, MD

Position Summary

Responsible for ensuring proposal team operates efficiently and successfully, proposals are professional, high quality and reflect the high standards and objectives of the corporation, and that the proposal submission is compliant and responsive to all customer requirements and to the instructions of the RFP.  

Primary and Essential Accountabilities:

• Lead the development of internal and external compliant cost proposals, pricing models, and pricing volumes in response to federal solicitations.
• Responsible for ensuring professional proposals, high quality and reflect the high standards and objectives of the corporation, and that the proposal submission is compliant and responsive to all customer requirements and to the instructions of the RFP
• Manage and conduct proposal submissions in accordance with Capture and Pursuit Process
• Manage and oversee the entire proposal process from pre-RFP preparation, through solution preparation and writing, to final publication and submission
• Tracks all proposal efforts, which may include work of proposal managers, writers, solutions architects, pricers, contracts personnel, and administrative support teams
• Ensure pricing aligns with solicitations requirements, FAR/DFARS, CAS, and internal policies.
• May work directly with the Capture Manager to support pre-RFP activities that directly relate to proposal creation
• Orchestrate team organization and support by determining team members, roles and responsibilities
• Arrange the support from functional organizations
• Arrange the facilities/resources
• Manage the Proposal (document) Specialist and Graphics artist and other proposal support personnel
• Work closely with Capture, Program, Technical Leads
• Develop the Proposal Plan (see draft Proposal Development Plan guidelines)
• Migrate information from early phases of Capture and Pursuit into Proposal Development Plan
• Manage and coordinate RFP review including managing Questions and Clarifications to customer via Contracts
• Develop proposal specific info (e.g., proposal schedule, writing assignments, outlines, volume structures, proposal admin, etc.); and works with volume leads to develop Management and Technical volume outlines in accordance with RFP Bidder instructions
• Manage a Configuration Managed proposal management system (currently Sharepoint-based) and maintain a repository of high-quality, reuseable response templates and examples (management plans, transition plans, past performance).
• Build and maintain detailed cost models across contract types (FFP, T&M, Cost-Plus) and be able to adjust models to answer executive “what if” and scenario-based questions.
• Prepare plan in support of Proposal Kick off
• Conduct (OTJ) training for the proposal team as required
• Responsible for complete Strategy and Implementation including: ensure that Capture and Pursuit strategy migrates in to Win Themes and proposal storyboards; storyboards are developed / reviewed / maintain baseline; establish section themes with Program and Capture leads; coordinate, monitor, manage, conduct as appropriate other Pursuit and Capture reviews and maintain baselines (e.g. Black hat, Blue Team, etc.)
• Responsible for the Proposal Preparation including; manage proposal in accordance with Pursuit and Capture Process, conduct Kick-off meetings, conduct daily meetings and manage action item register, control and manage preparation costs and schedule, control proposal writing and artwork, arrange for Pink/Red Team reviews and feedback, control and monitor costing and competitive procurements cycles, and act as ‘gatekeeper’ for CMMI Level 5 requirements (e.g. alternations to processes) that need to be approved prior to proposal development
• Responsible for the Executive Review Process including; support the cycle of executive reviews that occur throughout the pursuit and capture phases in support of this proposal, ensure that baseline costing has Director of Engineering approval and signature prior to engaging pricing cycle, ensure that Competitive RFPs final pricing aligns with internal pricing cycle and that final pricing is ready for formal executive review within 7-10 days of bid submission; and ensure that corporate approval (when required) has 5 days to review and approve
• Responsible for final proposal submission including; receipt for successful delivery, maintain final submission text (proposal/graphics library), coordinate and manage proposal clarifications and BAFO submissions, and ensure that Contract has all originals of signed documents (certifications by us and or potential subcontractors)
• Support, communicate, reinforce and defend the mission, values and culture of the organization

Secondary Accountabilities:

• Establish and maintain communications among all team members (local and remote employees, and teammates) using collaborative tools
• Develop and maintain methodology/process artifacts for reuse in proposals

Years of Experience and Education Level

• 10+ years of experience and Bachelor’s degree or equivalent combination of education and experience

Basic Qualifications:

• Bachelor’s degree in Marketing, Finance, Engineering or related discipline or equivalent combination of education and experience
• Master’s degree preferred
• Defense industry experience required
• Subject matter expertise and knowledge
• Project management best practices from sources such as Project Management Institute, Six Sigma and the Capability Maturity Model
• Project and proposal management lifecycles; and Government Procurement/Capture/Proposal Management
• Strong communication skills
• Effective team building approach
• Excellent oral and technical writing abilities

Additional Desirable Qualifications, Skills, and Knowledge:

• Experience in the navigation of industry-leading procurement sites, such as SAM.gov, GOVWIN.
• Excellent organizational, time management, and decision-making skills, strong attention to detail.
• Pro Pricer (or equivalent system) experience a plus.
• Experience in the application of AI tools to expedite content creation, evaluate compliance and overall responsiveness throughout the proposal lifecycle.
• Experience in conducting market research, competitor analysis and customer spend analysis to shape data-driven price to win strategies.
• Expertise in Microsoft Project and Resource Loaded Scheduling
• Experience with Earned Value Management

Physical Requirements:

• Walking: up to 10% of time
• Standing: up to 10% of time
• Sitting: up to 80% of time
• Travel: up to 10% of time

We offer a full spectrum of benefits including healthcare benefits, paid time off, holidays, tuition assistance, life insurance, short/long term disability and other insurance plans, subject to eligibility or requirements. Eligible employees may enroll in the Company's 401(k) retirement savings plan, which includes a matching percentage. This position is also eligible for a bonus plan in addition to the base pay range listed above.

The current schedule for this position is:

• 9/80 work schedule, every other Friday off.
• Hybrid remote

Advanced Acoustic Concepts, LLC is committed to non-discrimination as applicable under federal and state laws. AAC is an E-Verify employer.

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