Contracts Administrator


Washington, DC, US, 20003

Advanced Acoustic Concepts, LLC, a wholly owned subsidiary Thales Defense & Security Inc., is a technical leader in the fields of sonar systems, sonar signal processing, acoustic training systems, and open architecture system and software integration. The venture focuses on emerging areas in the undersea warfare domain where the customer has identified mission-critical needs. For additional information about Advanced Acoustic Concepts, please visit our website at:


Job Title: Administrator I/II Contracts


Job Location: Hauppauge, NY


Position Summary

Administer and monitor contract performance on government contracts in coordination with the Contracts Lead. May assist with the negotiation and administration of agreements between the company, customers, subcontractors, and/or vendors ensuring adherence to company policies and procedures.


Primary and Essential Accountabilities

  • Work with Contract Lead to administer and monitor contract performance on government contracts.
  • Provide support for the negotiation and administration of agreements between the
  • company/customers/subcontractors/vendors ensuring adherence to company policies and procedures.
  • Responsible for reviewing standard contract solicitation terms, handling contract award confirmations, interpreting agreement terms and conditions and identifying potential issues, reviewing agreement amendments/modifications and incorporating changes under the advisement and direction of the Contracts Lead
  • Review contractual documents to ensure adherence to company policy, government specifications and requirements, identify risks and areas of concern on contract terms and conditions.
  • Respond to standard inquiries regarding contract obligations and revisions.
  • Assist/support fulfillment of contract deliverables, billings and cash collections
  • Assist in proposal preparation for customer requirements.
  • Prepare standard price proposals.
  • Participate in TINA implementation/sweeps under Contract Lead direction.
  • Monitor contract performance and cost controls and ensure compliance with contract terms.
  • Assist in preparing routine teaming agreements, MOUs, MOAs, and domestic and international consultant/sales.
  • representative agreements and other contractual agreements
  • Under direction, prepare contractual documents, including the preparation of contract terms and conditions, and
  • assemble contract documentation package.
  • Participate in management review of proposals/contracts and in the conduct of program reviews.
  • Communicate and reinforce the mission and values of the organization.


Secondary Accountabilities

  • 2+ years, Associate’s degree or equivalent combination of education and experience.


Basic Qualifications

  • Associate’s degree in related discipline with 2+ years of applicable work experience. Bachelor’s degree is preferred.
  • Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
  • Basic understanding of contract/purchase order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements
  • Knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use
  • Knowledge of government intellectual property (IP)/ software and data rights clauses and IP marking guidelines
  • Knowledge of source selection/evaluation process including cost and price analysis
  • Knowledge of requirements for administration of government property
  • Knowledge of government contract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention.
  • Thorough understanding of proper drafting, negotiation and use of contracts, subcontracts, POs teaming

and other forms of agreements

  • Excellent verbal and written communication skills
  • Basic understanding of contract/agreement briefings, negotiation, and review
  • Basic knowledge of monitoring contracts/subcontracts
  • Membership in National Contract Management Association (NCMA) and CPCM certification desired.


Additional Desirable Qualifications, Skills, and Knowledge

  • Maintain effective internal and external customer relations.
  • May assist in the preparation of the export license applications.
  • May assist with subcontract negotiation and management.
  • Perform special projects as requested.


Physical Requirements

  • Lifting (up to 20 lbs.): up to 25% of time
  • Walking: up to 25% of time
  • Climbing, Bending, Standing, Stooping: up to 10% of time
  • Sitting: up to 75% of time
  • Travel: up to 10% of time


We offer a full spectrum of benefits including healthcare benefits, paid time off, holidays, tuition assistance, life insurance, short/long term disability and other insurance plans, subject to eligibility or requirements. Eligible employees may enroll in the Company's 401(k) retirement savings plan, which includes a matching percentage. This position is also eligible for a bonus plan in addition to the base pay range listed above.


The current schedule for this position is:

  • 9/80 work schedule, every other Friday off
  • Hybrid remote
  • Remote


Advanced Acoustic Concepts, LLC is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law. AAC is an E-Verify employer.

Our Mission

Innovation Enabled, Mission Focused. 

Core Values

The Company values the talent, experience and diversity of its employees and seeks to foster a culture that is open, honest, fair, and equitable. We strive to accomplish this through adherence to our core values of Integrity, Quality, Customer Focus, Innovation, and Diversity & Inclusion.

INTEGRITY: As a people of integrity, we firmly adhere to codes of conduct and ethical principles, and strive to do what is right. We value a culture of trust, honesty, and respect. We demand ethical thinking and conduct, whereby ethics and accountability always come first.

Quality: We set high standards of performance for ourselves and others to consistently deliver excellent products and services. We adhere to quality levels demanded by our customers and assume responsibility and accountability to achieve excellence.

CUSTOMER FOCUS: We work to create ongoing and mutually beneficial long-term relationships with customers based on trust. We go above and beyond to meet customer needs and strive to exceed their expectations.

INNOVATION: We believe in investing in innovation that makes a positive impact through our technology and products. We continue to foster an environment that rewards innovation and effective change.

DIVERSITY & INCLUSION:  We continually foster an environment that values different points of view and enables all employees to contribute to their full potential. We cooperate together as a diverse workforce serving a diverse population.

Nearest Major Market: Washington DC